

Oil & Gas
Project Close-Off Reduced From 3 Months To 2 Weeks. $300K In Annual Cost Savings.
Vantris Energy
Role
Manual, highly fragmented project close-off workflow averaging approximately 3 months per project after operational completion
High operational overhead driven by manual document gathering, email threads, and approval chasing
Revenue recognition bottlenecks and delayed working capital turnaround across Sales and Operations
Inconsistent tracking and follow-up requiring continuous manual intervention from senior leadership
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Solution
Algorama engineered and deployed an autonomous multi-agent orchestration system to fully automate the post-project close-off lifecycle. The system handles end-to-end document collection, cross-departmental communications, multi-stage approval routing, and active status tracking. Delivered in 16 weeks, the solution eliminated administrative friction entirely, allowing Sales and Operations leads to reallocate capacity to high-value core activities.
Key Wins
83% reduction in close-off cycle time (3 months to 2 weeks)
$300K in estimated annual operational cost savings
100% automated document collection and approval workflows
Manual follow-up and status tracking dependency eliminated
Tech Stack:
PydanticAI
Microsoft 365 API (Graph)
Python
LangSmith
PostgreSQL
Open-source LLM
Embedded AI Systems